Management software · Custom web systems · Process automation
When orders live in a spreadsheet, invoices in another program and stock in a notebook, every day is lost to copying and checking. A business management system built by AMS.AL gathers these processes into a single web panel, with clear roles for every employee and reports that update themselves. Since 2015 we have built web systems, websites and hosting under one roof, so your system always has a team that knows it from the inside.
2015
Online since 2015
Web systems, websites, hosting and security under one roof
48 h
First answer
Every enquiry gets a reply within two working days
HTTPS
Encrypted access
Every sign-in to the system goes over a secure connection
GDPR
Data with rules
Roles, permissions and a change history for customer data
Most businesses grow with whatever tools are at hand: a spreadsheet for orders, an invoicing program, a group chat for the team and notes on paper for stock. At first that is enough. But as employees, customers and products are added, the same data is typed three times, mistakes multiply and nobody is quite sure which number is the right one.
A custom business management system solves this by giving every piece of data a single home. An order is created once, and the invoice, the stock movement and the warehouse task all come from it. The owner sees the day's figures without waiting for someone to prepare them, and each employee sees only what their own job needs.
The table below compares the usual way of working with what we build. We are not saying spreadsheets are bad: for a very small business they can be enough. But once a process becomes daily and shared, a business management system saves hours of work every week.
| Criterion | Spreadsheets and separate apps | Business management system by AMS.AL |
|---|---|---|
| Data | The same order is typed into several files; versions drift apart and mistakes surface late. | One database: every order, customer and product exists once and is updated everywhere. |
| Stock | Counted by hand and reconciled with sales only at the end of the month. | Moves automatically with every sale, purchase or return, with an alert when an item drops below its minimum. |
| Invoicing | Invoices are retyped from the order, with the risk of wrong prices and quantities. | The invoice is created from the order in one click, with proper numbering and a payment history. |
| Reports | Someone spends hours collecting figures, and the report is out of date the moment it is done. | A dashboard with live figures: sales, margins, open balances, stock and team workload. |
| Access and security | Files are shared by email; anyone who has them can change or copy them. | Roles and permissions for every employee, HTTPS, backups and a record of every change. |
| Growth | Every new shop, branch or employee adds another file and another layer of confusion. | Modules, branches and users are added without rebuilding the system from scratch. |
The signs are usually the same: you search in several places to answer one customer, the stock on paper does not match the stock on the shelf, the monthly report takes a whole day, or a new employee needs weeks to learn where everything lives. If you recognise two or more of these, a custom business management system is likely to give back the time you lose to repeated work today. In a free first conversation we tell you honestly whether it is worth doing now or later.
Every business has its own way of working, so we do not sell a ready-made program with hundreds of features you will never touch. We build the system from modules and choose together only the ones that serve your processes. Most projects start with two or three modules and grow over time.
Below are the four main groups of modules. They are connected: an order in the sales module creates an invoice in the finance module and a task in the projects module, without anyone retyping it.
In a business management system, the sales module keeps quotes, orders and customers in one place. An accepted quote becomes an order, and the order becomes a stock movement and a delivery note. Every item has its own history: when it came in, when it went out, at what price and for which customer.
For businesses with several shops or warehouses, stock is tracked by location and transfers are recorded in a single step. The system warns you when a product is running low, so the order to your supplier goes out on time.
Best for: Shops, distributors, manufacturers and businesses with a warehouse that lose time to counting and reconciling.
Invoices are created from orders or from recurring contracts, with proper numbering and customer details filled in automatically. Every payment is linked to its invoice, so at any moment you can see who has paid, who is late and how much you expect to collect this month.
Expenses, suppliers and cost categories live in the same system, so the income and expense overview comes out without manual collection. The data exports in the format your accountant needs.
Best for: Service businesses, agencies and companies that send many invoices and want clear control over what is collected.
For businesses that work in projects, a business management system keeps the phases, deadlines, tasks and hours for every client. Each employee sees their own tasks, the manager sees the whole team's workload, and no job gets lost in a forgotten message thread.
The staff module holds schedules, leave, roles and access rights. When someone leaves or changes position, you change their role in one place and their access is updated across the whole system at once.
Best for: Agencies, construction firms, studios, service companies and any team coordinating work for many clients.
A client portal gives your customers a secure sign-in where they see their orders, invoices, documents and project progress without calling you. That cuts repeated questions and makes the collaboration more transparent.
A business management system connects to the tools you already have: your WooCommerce store, your website, email, marketing tools or accounting software, through APIs or scheduled exports. Data is never retyped by hand from one program to another.
Best for: Businesses that want to give customers direct access and link the system to their online store or other tools.
If the relationship with your customers is the heart of your work, a CRM for tracking customers and deals can be the first module, with sales and invoicing built on top of it. When you want the system to prepare summaries or draft replies on its own, AI integration can be added later.
A badly built business management system makes work harder, not easier. That is why we do not start with code but with the way you work today. Every phase ends with a result you can see and approve before we move to the next.
We talk with the owner and with the people who do the work every day: who takes the order, where it is written down, who checks it and where it gets stuck. We look at the files, forms and programs you use, and note every step that is repeated or depends on someone's memory.
What you receive
We define the data, the links between it, the roles and the permissions. Then we build a clickable prototype of the main screens so you can try it with your team before any code is written. Changes at this stage cost little and save a lot later.
What you receive
We build the system in short phases, and after each one we show you a working part in a test environment. Your feedback comes in early and there are no surprises at the end. The code is versioned and every change is tested before it moves on.
What you receive
The customers, products, stock and history you keep in spreadsheets or other programs are cleaned and moved into the new system. We check for duplicates and inconsistencies and run a test import for you to verify before the final switch.
What you receive
We train each group of users for their own role: sales, warehouse, finance and managers. Go-live happens on a planned day, often with a short period in which the old and new ways run side by side, so no work is interrupted.
What you receive
After launch we stay close: we fix any issue, collect the team's feedback and plan the next improvements. The system is hosted on monitored servers with backups and security updates, so you focus on the business rather than the technology.
What you receive
After many years of building web systems, we have seen that success rarely depends on how many features a program has. It depends on how well it fits daily work and how quickly the team accepts it. These are the principles we follow on every project.
The most common mistake is buying a program and then trying to bend the business to fit it. A good business management system is built around the way you create value: how you take an order, prepare it, deliver it and invoice it. When the process is clear, the screens and fields follow naturally.
That does not mean copying every old habit. A process review often reveals steps that can be dropped altogether, checks the system can make for you, or approvals that can take one click instead of an email.
A system with thirty modules nobody uses is worse than three modules used every day. We recommend starting with the part that hurts most, putting it to work quickly and adding the others once the team is comfortable. That lowers the risk and the initial cost, and delivers results in the first months.
Customer, sales and stock data are among the most valuable assets your business owns. In the systems we build, the data is yours: you can export it at any moment, it is backed up outside the main server and access is controlled by roles. For customers' personal data we follow GDPR principles: we collect only what is needed and record who viewed or changed it.
A web-based business management system opens from any computer, tablet or phone in a browser, with no installations and no licence per device. Updates are made once on the server and reach everyone immediately. The field team, the warehouse and the office work on the same data in real time, and you can see the business even when you are away.
We build on proven, well-documented technology so the system can be maintained and extended for years. The same technical foundation we use for professional web development lets us connect the system to your website without middlemen.
A new system has to prove its value with figures, not feelings. Before we start, we agree on a few simple indicators together, and after launch we compare them with the situation before.
The indicators depend on the modules, but they usually include the time from order to invoice, the number of stock errors, the average days to collect payment, the hours spent on reports and how quickly a new employee gets up to speed. The system records these figures itself, so the comparison takes no extra work.
Every business management system we build has a main dashboard with the figures that matter most to you, plus reports you can filter by period, product, customer or employee. Where needed, the data also connects to Looker Studio for wider analysis. For deeper work with your figures, see our business analytics service.
Besides the system itself, you receive documentation of the modules, user guides, administrator access, the right to export your data at any time and a clear maintenance plan. Nothing stays locked with us: if you ever decide to develop it further with another team, the documentation makes that possible.
To make the choice easier, we have grouped projects into three levels. They are starting points we adapt to your business, not rigid bundles. Use the finder to see which level is closest to your needs.
One core module that solves the biggest problem.
Best for: Small businesses that want to move one process out of spreadsheets.
Sales, stock, invoicing and your team, all connected.
Best for: Growing businesses with several departments working on the same data.
One platform for branches, teams and customers.
Best for: Companies with several branches, warehouses or special processes that need a complete solution.
Pick what you need and we will show you the closest level. It is only a guide; the proposal is prepared after a conversation.
Choose at least one option to see the recommendation.
We do not publish fixed prices, because every system has its own scope. After the process review we prepare a free, no-obligation proposal broken down by modules and phases.
These are the questions business owners ask us most often before starting a project. If yours is not here, write to us and we will answer personally.
The cost depends on the number of modules, roles and integrations and on how much data has to be migrated. A single module for orders costs something very different from a platform for several branches.
After the process review we send you a free proposal broken down by modules and phases, so you can decide what to start now and what to leave for later.
A first module can be in use within a few weeks, while a system with many modules and integrations is built in phases over several months. The proposal includes a calendar with the date of every phase.
With the phased approach, your team starts using the first parts long before the whole project is finished.
We clean it and import it into the new system: customers, products, stock and any history worth keeping. Before the final switch we run a test import that you check yourself.
Off-the-shelf software can be enough when your process is standard and does not need to connect to other tools. When you work in a particular way, when you run several programs that do not talk to each other or when you pay licences for features you never use, a system built for you usually serves better.
In the first conversation we tell you honestly which path makes more sense for your case, even if the answer is an existing product.
Yes. The system is web-based and opens in any browser. Screens used in the field or in the warehouse are designed specifically for phones, with large buttons and few fields.
All access goes over HTTPS, every user has their own role and permissions, passwords are stored encrypted and every important change is recorded. Servers are monitored and backups are kept outside the main server.
Two-factor sign-in can also be added for roles with wider rights, such as administrators and finance.
Yes. We connect the system to WooCommerce, your website, email and other software through APIs or scheduled exports, so orders and stock are always the same everywhere.
The data is yours and you can export it at any time. The terms for the code and licensing are set out clearly in the contract before we start, so you know exactly what you receive.
Because the system, the hosting, the security and your website can sit under one roof, with one team that knows all of them from the inside. We have been online since the end of 2015 and we speak openly about what we can and cannot promise.
You can read more about our history and the way we work on our About us page.
Tell us how you work today and where the most time is lost. We will come back with a short review of your processes, a proposal for the first modules and a free quote, with no obligation.
You can email us or call us directly. The more you tell us about the way you work, the more accurate the proposal will be.
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